We are a language school operating nationwide and specialize mainly in companies, institutions, and government agencies. We are looking for a new course management system to optimize our workflows.
The new system should meet the following requirements:
- For each course, we need an online attendance list with the date of the lesson and the option to enter the attendance of each participant.
- The attendance times of those students should be calculated as a percentage of the courses that have taken place.
- It should be possible to enter the start date, number of lessons, duration of regular course units, location, and end date of a course. It is also important to enter the working days on which the course takes place regularly.
- An overview of all active courses and their progress (lessons completed and remaining).
- In addition, it should be possible to automatically add a canceled lesson to the end of the course. As a result, the end date of the course should be automatically extended. We cannot make these adjustments manually, as the effort involved would be too great.
- The program should be able to automatically calculate/summarize the total hours of each teacher at the end of the month. These hours should be exportable to an Excel list, as they play a central role in our payroll accounting.
- The important actors/roles for using the system are the administrators and teachers. Course participants are only relevant for recording and assigning courses. Therefore, there is no need for participants to log in.
- Access rights should be divided as follows:
Admin: Super administrator rights
Teachers: Access to the courses they teach. Additional write access for managing attendance lists.
- If possible, data migration from the old system (individual solution).
- The product must be web-based.
Four to five administrators and approximately 70 teachers will work with the software.