We are a service provider (consultants and event organizers) and are looking for seminar management software (including statistical analysis).
The solution should meet the following requirements:
1. Data Management
- Statistical system for querying and managing various data
- Permanent ID number
- Title, Last Name, First Name, Date of Birth
- Email, Phone, Address
- Indication of full-time or part-time status
- Division of seminars into teaching units (TU)
- Statistics on all offered, registered, and attended seminars
- Total number of teaching units (TU) for attended seminars and the location where they were held (per individual participant)
- Data queries that can be selected via an automatic suggestion process
- Registration date (must be filled in by us)
2. Registration System
2.1 Online Registrations
- Overbooking prevention
- Management of a waiting list
- Confirmation of participation to participants
- Verification of contact information with mandatory confirmation by the registrant
- Manual cancellation by us must also be possible
2.2 Management of cancellations/online deregistration
- including notification to us if deregistration is done by the participant themselves
- Manual deregistration by us must also be possible
2.3 Organizational tasks, creation of
- participant lists
- certificates of attendance
- name tags
3. Email management
- automated or manual handling
- Emails to participants (final information, reminders, password download, etc.); file attachments must be possible
- Emails to speakers (final information, reminders, password download, etc.); file attachments must be possible
4. Booking system/cash book, if applicable
- Management of participation fee revenue
- Incoming payments, outgoing payments, invoices/receipts
5. Speaker management
- Database of actual and potential speakers
- Focus
- Contact information
The software should be Windows-compatible.
Two software workstations are planned.