We are an internal IT service provider for a government agency and are looking for library software for managing books and magazines.
The software must meet the following requirements (priority M = must, S = should):
- Easy to use (priority: M):
In most libraries, books and magazines are not managed by specialist staff, and there are frequent staff changes. The program should therefore be as easy to use as possible and require as little instruction/training as possible.
- User-defined cataloging (priority: M):
The cataloging method must (as before) be adaptable to the needs of the user (those in interdisciplinary academic libraries do not correspond to legal research and citation habits).
- Cross-location search (priority: M):
As before (using the BORIS search portal), it must be possible to search the holdings of several or all affiliated libraries simultaneously.
- Integrated order management (priority: M):
The program must have integrated order management (creation of orders to booksellers, automatic reuse of data for cataloging after receipt).
- Creation of access lists (priority: M):
The program must support the creation of access lists with the data required by Saxon Budgetary Regulations.
- Label printing (priority: M):
The program must support label printing at least to the same extent as before (spine label with brief information, inner label with inventory data and barcode for easier booking). The hardware previously used for label printing should be replaced due to its obsolescence.
- Creation of lists and account statements (priority: M):
The program must enable the creation of account statements/(manual) inventory documents for individual users.
- Loose-leaf management (priority: M):
The program must support the management of individual supplementary deliveries of loose-leaf works.
- Cross-business area search (priority: S):
It should be possible to search the catalogs of the libraries of the business areas of other state ministries simultaneously.
- Creation of circulation lists (priority: M):
The program must support the management of (journal) circulation lists.
- Internet access to BORIS (priority: S):
Access to the BORIS search portal is currently only possible from the intranet. However, many external users, especially lawyers, also have a considerable interest in searching the library catalogs (to check availability before visiting the library).
- Migration of inventory data (priority: M):
It must be possible to migrate the inventory data available in the programs used to date to the new application without significant post-processing effort.
Approximately 40-50 software workstations are required, distributed across approximately 40 locations.