We are looking for management software for our city's professional and volunteer fire departments.
The software should meet the following requirements:
- Personnel management for the professional fire department (approx. 300 employees)
- Member management for the volunteer fire department (approx. 250 members)
- Fleet management with defect reporting system:
- Overview of vehicles and vehicle data
- Overview and availability of vehicle documents (loading lists, etc.)
- Monitoring of dates and deadlines with reminder function
- Vehicle history, damage records, and defect lists
- Repair overview
- Authorization-controlled viewing and editing
- Reservation module for pool vehicles, for example (can be entered as an appointment)
- Evaluation of individual defects – statistics generation
- Evaluation of downtime for individual vehicles or vehicle groups
- Display of intervals and depreciation – with reminder function
- Notification if vehicles have not been repaired within a specified period
- Notifications only via EDP – notifications are not lost en route
- Subsequent entry must be possible in the event of an EDP failure
- All stations must be able to send notifications – keyword: rescue station and aid organizations
- Documentation – who, when, what...
- Control of access authorizations by admin
- Possible fuel management and logbook
- It must be possible to change the location of vehicles
- Display as stations with available vehicles or as license plate or vehicle group with reference to location
- Search function with filter function by license plate, vehicle type, location, year of manufacture, or depreciation, etc.
- Display of the assigned location
- The various work areas access the same data record, which exists only once, and then work with links
- Data records can be exported as Excel tables
- Data records can be copied when creating new entries, e.g., 20 boots only need to be entered once as incoming goods
- Bulk entries possible (e.g., all participants in a training course)
- Devices can be assigned to vehicles
- New purchases can be displayed by date – timeline possible
- Recurring inspections can be displayed
- Central order planning possible – workshop can plan multiple orders with one workshop appointment
- Device management and warehouse management
- Possible linking of devices to vehicles
- Defect management for buildings and other infrastructure
- Generation of order lists, requirements, and certificates, etc.
- Statistics generation for all data (e.g., frequent vehicle damage)
- Assignment of various authorizations
- Access from geographically separate locations
- Interfaces to other programs such as DSM Ware or SAP
If possible, we are looking for software for all areas or software that can be linked to other software.
Depending on the design and possibilities, 20 to 40 software workstations will be required.