Our association is looking for affordable software to manage our room scheduling. Currently, we use an Excel spreadsheet and enter everything manually.
We have about 25 rooms that are booked multiple times a day for various purposes. Users are divided into 5 groups (internal, external, music school, elementary school, and gifted education center).
The software should perform the following tasks:
- Display when a room is available and when it is occupied
- Filter by rooms, times, and date
- At least the same data fields as in our current spreadsheet:
- User
- Course number
- Short title
- Instructor
- Schedule structure
- Date
- Day
- Calendar week
- Frequency
- Whether it takes place during school breaks
- Contact person
- Room, including room ID
- Additional field for notes
- The room schedule should also be sent to colleagues and other institutions (spreadsheet as a PDF or similar), possibly also web-based with different access rights
One software workstation is required.