KLUSA is an enterprise project management solution for the company-wide planning, management and evaluation of many projects, several project types and project portfolios. KLUSA supports the entire cycle from strategic project portfolio planning, through individual project management, to final cost management.

At the same time, KLUSA remains easy to operate for individual users. This is ensured by the consistently role-based concept, ergonomic operation and integrated system architecture as a web-based application.

KLUSA's flexible customization options allow the extensive functions to be adapted specifically to the processes, roles and methods in each client's environment. As project management processes become more complex, functions can simply be added.

KLUSA offers comprehensive functionalities:

KLUSA Portfolio Management

In the Portfolio Management module, project portfolios can be created, maintained and evaluated. Scenario analyses can also be carried out on these portfolios.

The aims of Portfolio Management are:

• To identify from ongoing and planned projects those which can and should be implemented in view of a given time frame, budget and capacity of available resources
• To be able to view the progress and status of a portfolio at any time in an overview
• To check the effects of adjustments in the scenario analysis
• To create transparent and comprehensible decision-making aids for projects to be started or cancelled
• Bundling of project plans (ideas, demands), projects and project variants in project portfolios
• Quantitative and qualitative analysis and evaluation of portfolio elements
• Creation of planning scenarios for each portfolio to determine the aggregated costs, resources and number of projects and synchronize these with the set capacity limits

The following capacity limits can be set on a monthly basis per portfolio:

• Maximum number of concurrent projects and demands that can be entered in the portfolio
• Budget limits for the portfolio
• Resource capacity - this can be entered manually or automatically calculated by the resource pools assigned to the portfolio

In the past, project portfolio management was usually reserved for large organizations. Thanks to KLUSA's clear and simple concept, portfolio management is now possible for smaller companies, too.

KLUSA Project Planning and Project Management

• Unique top-down planning right from the project idea
• Simple representation of complex hierarchical project structures
• Planning and structuring with sub-projects, milestones, work packages and activities; graphic editing of items in the Gantt chart; calculation of effort and progress for work packages; creation of all kinds of relationships between nodes and of critical path; clear colorful display of the status of nodes via indicators and for values ​​deviating from plan
• Representation of cross-project dependencies for faster localization of deadline conflicts
• Quick creation of new projects using templates - quick, easy and individually customizable
• Any number of reference plans with a base plan and change management (plan updates and permissions after project start)
• Copies of the plan allow comparisons and analysis of milestones (milestone trend analysis) and costs (cost trend analysis) and show deviations from the original plan (base plan)
• Risk management to detect, evaluate (probability of occurrence, effect, cost risk) and track project risks as wll as appropriate measures; additional optional calculation method according to FMEA (impact analysis)
• Simple to use reporting (weekly or monthly) with automatic snapshots of important indicators (deadlines, milestones, costs)
• Project progress calculation with automatic aggregation of sub-projects
• Milestone trend analysis (MTA) and cost trend analysis (CTA) for visualization of deadline and cost deviations

KLUSA Resource Management

• Company-wide resource management for planning the use of skills and employees with various workload graphics
• Defined workflow for resource requests and permissions between project leaders
• Provision of data for portfolio management

KLUSA Multi-Project Management

• Thematic structure into the areas overview, time management, cost management, resource management, risk management, approval management and project reports
• Dashboard for quick identification of critical deadline, cost and outlay deviations
• Overview of projects requiring decisions, such as project permissions and change management
• Outline of all project reports in a report period
• Graphical and tabular multi-project overviews with all important data such as project traffic lights, deadlines/phases, progress, risks, etc.
• Cost overviews with planned and actual costs by period, and cost forecast
• Project scorecard – the most important indicators for all projects at a glance - scope, time, costs and project efficiency (calculation)

Further functions of the KLUSA solution include:

• Flexible report generator and report designer for individual report creation according to customer requirements. Publishing formats include HTML, PDF and Microsoft® Office Word
• Demand management for gathering and evaluating project proposals and ideas
• Integrated recording of time worked, and resulting calculation of actual costs and project progress
• Document management for centralized administration of project documents

Flexible integration of KLUSA into the IT environment

• Synchronization with Microsoft® Project plans through a bi-directional interface
• Single Sign-On via connection to Microsoft® Active Directory, alternatively own user authentication
• Data export to Microsoft® Word, Excel® and PowerPoint
• SAP® connectors for integrated cost management
• Web services for connection to a corporate data warehouse or any other system

KLUSA is individual

Despite the standardization of project management processes, the implementation and characteristics of project management in companies is very different. The respective conditions, aims and complexity of organizations vary.

KLUSA is equally individual and can be customized accordingly. KLUSA can grow with the company.

• KLUSA is adaptable through extensive customizing of functions and labels.
• Roles, and with them access permissions and visibility, can be created and adjusted as desired.
• We can also individually customize software on request.

System requirements

KLUSA can be installed locally, but is also available as "Software as a Service" (SaaS). As a web-based application, KLUSA is very quick to implement and immediately available across the company. The incorporation of business partners and customers is also possible by assigning the relevant permissions to those involved. KLUSA requires an  Microsoft® IIS web server and an Oracle database. Client systems require only  Microsoft® Internet Explorer

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Target groups:

KLUSA is aimed at medium-sized and large businesses with many projects to be coordinated, managed and reported on. KLUSA particularly appeals to customers who do not want to reduce project management to purely calendar and procedure planning, but instead want to follow a holistic approach (e.g. resource management, cost management, risk management).

Thanks to KLUSA's flexible approach, the solution is ideal for the most varied sectors and project types:

• IT services and software
• Research & development (product development, innovations)
• Organization, quality control, logistics
• Marketing

KLUSA supports all project management roles and processes. The following roles can specifically be supported:

• Management, executives, strategic staff
• Project office
• Financial controlling
• Project leader
• Line managers, resource managers
• Project staff, project team