The complete forms solution

OmniForm

You can order this product OmniForm directly at the vendor now (list of items)

OmniForm 5.0 enables you to quickly turn paper forms into digital forms, or to create new digital forms from scratch. OmniForm 5.0 comes with a complete set of pre-designed templates to facilitate the creation of new forms. These forms can be printed and distributed, or they can be sent via e-mail so that recipients can fill them out on their computers.
OmniForm 5.0 also comes with a single license for the OmniForm Filler/Data Manager so that the user can expedite the filling out of forms on their own PC. This is a real time-saver for individuals who need to complete forms on a regular basis. The Filler/Data Manager maintains a database of information about the user and automatically fills in information that has been provided on previous forms. In a nutshell, OmniForm 5.0 is the ideal product for individuals who need to create forms, or who receive a large number of paper forms and want to speed up the completion of these forms by turning them into digital forms and filling them out on their PC.

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Features

• Quickly turn paper forms into digital forms
  OmniForm makes it possible to quickly and accurately scan in forms such as applications, insurance forms, surveys, purchase orders, etc. and instantly convert them to digital forms.
• Create forms from scratch
  Create your own forms with the help of the Designer Toolkit or use the pre-designed templates included. Save your work for future use. Save parts of your form and reuse them with a simple drag and drop.
• Automatic data collection
  Automatic database support saves copies of the forms you fill, as well as the export profiles you define to ODBC-compliant databases like Microsoft Access and Excel, saving you time and ensuring accuracy.
• Digital signatures
  Now your digital signature is as legally binding as pen & ink! Sign forms while ensuring form and data integrity. Users with PKI or Entrust authentication can lock the form when signed, or use OmniForm’s built-in password protection.
• Easy editing, proofing and scanning in color
  Whether adding a new field, logo or reorganizing entire sections, OmniForm’s intuitive user interface makes it fast and easy to edit and customize your forms. Then spell check your forms with our Proofreader Wizard.
• Form assistance
  The Form Assistant guides you through common form conversion and management functions, so you’ll be creating digital forms within minutes.
• Fill forms faster
  With OFM, previously entered data about you, your business and others is automatically recalled and filled on new forms, saving you valuable time.
• Add attachments
  Now add attachments such as digital photos, scanned images and computer files to any form record. Attach receipts to expense reports and photos to real estate listings.
• Post your forms to the web
  Automatically post your forms to our eOmniForm service where customers, vendors and colleagues can fill them in. Then easily collect form data with just a click from any Web connection.
• Keep your forms secure
  SSL-based, industry-standard data transmission encryption ensures high-level data security and privacy on eOmniForm.com.

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OmniForm Premium 5.0

OmniForm Premium 5.0 is a complete solution that enables organizations to automate forms filling and data management. It is specifically designed to assist everyone in your organization that needs to design, distribute and fill out forms, and manage form data.

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Features

Form design
OmniForm Premium 5.0 is the perfect tool for anyone who creates or designs forms. OmniForm Premium's one-click paper to digital form conversion, easy-to-use design tools, and pre-designed templates help make form design easy.

• Paper forms are converted to digital forms in seconds
  OmniForm cuts conversion time by 90% or more using its advanced OCR and Logical Forms Recognition engine.
• All the tools necessary to create, edit or modify
  You, as a form designer have all the graphic elements you need to create attractive, functional digital forms up to 14" x 17" including text, lines, ovals, rectangles, graphics, data entry fields, comb fields (fields with little lines that separate each character), check boxes, circle text, tables, and fill graphics. Use pre-designed templates of the most popular business forms. Drag and drop form elements from the Designer Toolkit, import graphics, and enjoy total control over the size, position, color and properties of every form element.
• Form designers can save their company valuable time
  In addition to the time saved in creating digital forms, you can save your organization hundreds of hours of form filling time by linking User Profile fields to your forms. By establishing the links once, every time anyone fills your form, data entered previously is automatically entered saving time every time someone fills your form.
• Step-by-step Proofreader
  Form designers never miss a design consideration when guided by OmniForm's built-in, step-by-step Proofreader.
• Reuse form elements
  Form designers save valuable time by being able to reuse form elements. Simply drag your excellent design into the Designer's Toolkit and use the same element on any subsequent form.
• Form intelligence
  Designers enable the organization to get more accurate form data (95% or more accurate) by adding form intelligence. You can ensure forms are filled completely. Calculations can be done automatically. Input data can be validated against character types and masks. Check boxes can be made to be mutually exclusive so that no more than one box can be checked. Data can be pulled from other databases to ensure accuracy. And field data can be restricted to predefined lists.
• Support for all the popular electronic form formats
  Forms can be published and distributed in all the popular electronic form formats including OmniForm, Mailable Filler, PDF (now more intelligent with calculations, field validations, and signature fields), HTML, and RTF. In fact, a form can be designed once and saved in all these formats with a simple menu command.
• Changes are easily and quickly accomplished.
  You will avoid discarding obsolete forms because changes you make may be instantly republished.
• Create digital signatures on your form
  Users with PKI or Entrust authentication lock the form and data when signed. Or use OmniForm's built-in password protection. With PKI or Entrust, the OmniForm -filled form is legally binding to the same degree as a handwritten signature.

Form distribution

Distributing forms via email or network posting in all popular e-form formats makes OmniForm Premium a powerful tool for form distributors. You can even publish your forms on the web with eOmniForm.com's integrated publishing tool.

• Saving as an OmniForm form
  OFM is the most versatile and intelligent digital form format. OFM forms can link to a User Profile that allows previously recorded user information to be automatically filled. This results in, on an average, a 60% increase in speed over hand filling. Built-in form intelligence like calculations can save time where totals, discounts, and tax calculations can all be automatic increasing confidence that forms are filled correctly and completely. Anyone filling an OFM form can save it, once filled, for future reference with the ability to search, edit, and export the form data to any ODBC-compliant database. OFM allows form recipients to attach files like photos, receipts, or any additional supporting data directly to a form record. OFM also supports digital signatures, which enable digital forms that previously needed to be printed out and signed to be signed digitally with PKI or Entrust authentication.
• Saving to OmniForm mailable filler
  The OmniForm Mailable Filler shares many capabilities with its more intelligent OFM counterpart, making it perfect for sending to clients, vendors and others outside of your organization without access to the full power of an OmniForm Filler/Data Manager. The OmniForm Mailable Filler is both an executable file and an HTML file, which enables OmniForm forms to be distributed (via email or diskette, for example) with a run-time Filler attached. Saving as an HTML file enables this feature to work with email systems that do not allow “.exe” programs.
• Publish forms on the Web
  eOmniForm.com, ScanSoft's hassle-free, SSL-based Internet forms hosting service, enables you to publish forms on the web with a click of a button - without any knowledge of HTML, DHTML or CGI Scripts required. Anyone with a web browser can then access, fill out, and submit the form online. Now your form recipients can have 24/7 access to your forms.
• Saving to PDF
  OmniForm automatically creates a "fillable" PDF form when we save to PDF. This means that Form Marks are automatically added so that the form can be filled out in Acrobat Reader. This is an important feature, as it eliminates the painstaking process of manually inserting a Form Mark for each fillable field on PDF forms - a process that is required by Adobe Exchange. A new feature in OmniForm 5.0 also automatically carries over the calculations, field validations and electronic signature fields. No JavaScript is necessary; OmniForm adds it automatically.
• Saving as RTF
  As with the OmniForm format, this form can be saved to a hard disk or an NT network. Saving to RTF allows Microsoft Word users to open the form in Word and fill it out without needing to have OmniForm or OmniForm Filler on their computers. However, the trade-off is the loss of built-in intelligence and database connectivity.
• Saving to dynamic HTML and traditional HTML
  Before saving forms to DHTML or HTML, we recommend previewing how the form will look in various, locally installed versions of Netscape Navigator or Microsoft Internet Explorer. OmniForm provides the Preview in Browser feature to allow you to do this. As a side note, Internet Explorer and Navigator display the same HTML code differently, and Internet Explorer 5.0 or greater produces better results with OmniForm.

Form receiving
Form recipients can take advantage of built-in form intelligence, custom User Profiles which allow previously recorded information to be automatically filled in, and many more time saving features in OmniForm 5.0. Filling out your digital form has never been easier.

• Distribute OmniForm Filler/Data Manager to 20 people in your organization
  With the purchase of OmniForm Premium 5.0 your organization can distribute the OmniForm Filler/Data Manager to 20 people. Additional Filler/Data Managers may be ordered separately.
• Built-in form intelligence
  People fill forms accurately because the tab order and built-in form intelligence makes form filling easy. They avoid needing to correct forms because they never miss required data.
• User & client profiles
  Form filling is faster (25% - 50% faster). OmniForm uses type ahead to anticipate data entry. Plus, with User & Client Profiles, previously entered data is remembered and added automatically when you open the form.
• Digital signatures
  With OmniForm's new digital signature capability, electronic forms that previously needed to be printed out and signed can now be signed digitally with PKI or Entrust authentication.
• Database of records
  You get database records of every form you have filled (up to 10,000 records per form). This database can be searched to find important records. Plus, the form data can be exported to any ODBC compliant database (Access, Excel, FoxPro, Oracle, Sybase, DB2, dBase, Paradox, etc.) for analysis or as part of a business process.
• Fill form anytime - submit via e-mail later
  Electronic forms can be filled off-line with portable PCs and submitted later via email as attachments or routing.
• Auto update of profiles
  User Profiles are populated automatically as you fill forms. OmniForm Filler/Data Manager automatically knows what is new information and by design updates the User Profile.
• Auto spell check
  Data entered by users is automatically spell checked, increasing the confidence of people filling forms knowing their input is correct.
• Option to print data only
  If you need to print your form data to hard copy paper forms, OmniForm Filler/Data Manager enables you to just print the data. It even has margin adjustments to make sure the data is printed in exactly the right place.
• Automatic data import from database
  Your organization benefits when the source of the data fills the forms. Unlike clerks that must interpret data (often hard to read hand writing), the OmniForm data is ready to go. This means that data vital to your business is operational faster.

Data processing
Digital form data is instantly ready to use, so you can put it to work immediately. OmniForm Premium exports easily to databases that accept either ODBC or tab-delimited formats.

• OmniForm (OFD) Database
  When a digital form is saved in OmniForm format, OmniForm Premium automatically creates a flat file database for storing data. Each new use of the form, in OmniForm or in OmniForm Filler/Data Manager, produces a new record for that form's database - up to 10,000 records per form. (If you reach the limit, you can either give the form a new name or export its data to a new database.)
• Importing and exporting data
  You can import and populate parts of your form from other databases. You can search and sort your form data to find the vital information you want. OmniForm Premium supports exporting to databases that accept either ODBC or tab-delimited formats. This covers most if not all of the major database applications, including Microsoft Access, dBase, Sybase, Oracle, FoxPro, Paradox, DB2(IBM), Microsoft SQL Server, Excel and Text-based & CSV files.
• Flexible field attribute capability
  Unlike conventional databases, the OmniForm Form Database offers a flexible field attribute capability. For example, a form may have a field defined as a date. In a conventional database, only a single date would be permitted. But let's suppose that the person filling the form actually did the activity over a range of dates instead of on a single date. By entering the date range, the recipient of the form would have more useful information. OmniForm database fields with defined field attributes may be overridden by the person filling the form, provided the designer of the form allows the person filling the form to do this. Therefore, what would be easy to accomplish on a paper form is mimicked with OmniForm. Many customers have told us this is a very valuable feature and used often. The OmniForm database automatically adjusts itself to accommodate user initiated field attribute changes.
• OmniForm database can be searched and sorted
  Searches can include math logic including equal to, greater than, etc., the presence or absence of data, and exact matches or "contains" logic. In short, you can quickly find just the forms you are looking for within records of thousands of forms.
• Database fields can be exported to any ODBC database
  OmniForm's database fields can be exported to any ODBC database. You can search for a precise set of records and export individual or groups of fields. Once you define the export, you save it by name so when you need it again it is easily recalled.

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